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Systematic Use of HIV/AIDS Information

Plan for Managing a Reference Collection

Beware of doing more than you need to do. You probably need a reference collection, not a full fledged library. Libraries are resource intensive and require lots of management. Collect and store only the information that you must have in-house. Let the national clearinghouses, and public and special libraries in your community do the job of organizing comprehensive collections.

Reference Collections

Organizing Information by Subject

  • NPIN Reading Room Subject Headings
  • Reference Staff Subject Headings
  • Press Office Subject Headings
  • AIDS Knowledge Base TOC

Has your organization developed Subject Headings it would like to share?


  • Keep only current information. Get rid of old information.
  • The primary source is more important than all the interpretations.
  • If it's indexed, you will be able to find it later.

Identify Source Information on Each Document

  • Author
  • Title
  • Source and page #
  • Date

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